Message to Department Chairs and Directors on Fall Resumption of In‐Person On‐Campus Operations

Friday, Aug 28, 2020

On Aug. 26, Deborah Prentice, provost, Sanjeev Kulkarni, dean of the faculty, and Pablo Debenedetti, dean for research, sent a message to department charis and directors about fall resumption of in-person, on-campus operations. The message reads as follows:

Dear Colleagues,

Many thanks for your submission of resumption of on‐campus operations plans. We received close to 100 submissions, and are working to get responses to you as soon as possible.

One thing that we are noticing is that a number of departments have not included faculty in their
planning templates. This is understandable, since we did not initially ask for faculty in the
documentation. That said, we do need faculty‐, staff‐ (including postdocs) and student‐related planning
to be included (this was discussed at last week’s chairs’ meeting). If you did not include faculty or others
in the plan, please resubmit your template with an amendment listing these people by name (details
below).

  • Humanities and Social Sciences Departments and Centers (Divisions I and II) should use the above‐referenced Fall Resumption of In‐Person On‐Campus Operations Plan.
  • Science and Engineering Departments and Centers (Divisions III and IV) that have already submitted an Academic Research Infrastructure Plan (ARIP) as part of the Phased Resumption of On‐Campus Research should simply update their ARIP form to include all new proposed on-campus faculty, staff and student activity for the fall. There is no need to re‐submit an ARIP form if you are not planning new on‐campus activities beyond those already approved by the Dean for Research.
  • Science and Engineering Departments that have not submitted an Academic Research Infrastructure Plan (ARIP) as part of the Phased Resumption of On‐Campus Research (e.g., Mathematics, Operations Research and Financial Engineering) should use the above‐referenced Fall Resumption of In‐Person On‐Campus Operations Plan.
  • Please include any requests for using office space or non‐classroom space for teaching (e.g., faculty requesting to teach remotely from their office.)

As you think of your planning for the resumption of operations, please keep the following important
considerations in mind:

Training and Building Access

All individuals coming to campus (whether just once or regularly) must complete the required training (which takes about 10 minutes) at the following link and must comply with social distancing and other rules: putrain.learn.com. The training can be accessed as follows:

  • From the Employee Learning Center (putrain.learn.com), click on “Watch Now” under Covid‐19 Awareness Training in the Highlights section of the main page.
  • Choose “Safe Practices for the Resumption of Research” for laboratory researchers. Choose “Safe Practices for the Resumption of On‐Campus Operations” for nonlaboratory staff and faculty.

Access to campus buildings via prox card will be turned off by September 7 for all those who have not completed this training. Access will be reinstated once training is completed.

In‐person use of campus spaces

  • Unless there is a compelling research, teaching, or administrative reason for conducting work on campus, faculty, staff, and graduate students are expected to work remotely. Use of office space must be limited to valid business reasons, per State of New Jersey executive orders.
  • Requests for faculty or others in your department who have a compelling need to use their offices regularly should be included in the department’s Fall Resumption of In‐Person On‐Campus Operations Plan or revised ARIP, with a justification.
  • Examples of a compelling need can include faculty use of office space for teaching because of poor Internet connectivity or for research because of lack of home office space. However, in light of the importance of de‐densifying campus for the health and safety of our community, the justification should be clear and persuasive. Please do not assume automatic approval.
  • Please provide two lists (name and PUID) of faculty or others for whom you are requesting approval as follows: (i) those who will come to campus regularly for more than 8 hours per week; and (ii) those who will come to campus regularly for less than 8 hours per week. Individuals who will come to campus only sporadically (i.e., not regularly) do not need to be included in the department’s fall resumption plans.

Testing

  • Individuals approved for more than 8 hours per week of on‐campus work as part of the department’s fall resumption plan will be required to adhere to COVID‐19 testing protocols. They will be provided with testing information upon approval of the request for on‐campus work. Please list by name and PUID anyone who requests to be on campus more than 8 hours per week.
  • Individuals approved for regular on‐campus work amounting to less than 8 hours per week do not need to be tested. Nevertheless, to facilitate an accurate estimate of the campus population in light of de‐densification requirements, please list these individuals as mentioned above.
  • Individuals who will come to campus only sporadically (not regularly) do not need to be tested. These individuals do not need to be included in the department’s plan, but they must complete the training.

Further questions may be answered by referring to the Princeton Playbook and the Resumption of
Operations FAQ
.

We are working hard to review your submissions with all deliberate speed. Please be aware that we are
examining each one carefully.

You and members of your department may have rece-ved information about the upcoming clinic for on-campus
workers, with details on reporting to the Princeton Stadium for COVID saliva testing. Some departments have already received approval for part or all of their resumption of operations and revised ARIP plans: people involved with approved plans requiring more than 8 hours of on‐campus work per week should attend this week’s clinic. Those who have not yet received approval of their plans do not need to attend the clinic yet.

Please remember, we are trying to limit the number of people on campus to reduce the chances of
community spread of the virus that causes COVID‐19. We once again ask you and your colleagues to
continue working from home if you can do so. Use of office space must be limited to valid business
reasons, per State of New Jersey executive orders.

If you or your department’s community members are experiencing day‐care‐related issues, please
visit/share broadly the Human Resources office website for guidance on how to deal with what can be
a truly challenging issue.

Thank you for your patience in this challenging time. We shall endeavor to send our responses to your
planning templates as soon as possible.

With all good wishes,
Debbie, Sanj, and Pablo

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